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Going Paperless in Payroll in 2024
- Setting up or reviving your direct deposit program
- Setting up a pay card program
- Going electronic on your timekeeping system
- Going paperless on pay stubs
- Filing quarterly returns or other required reports electronically where available even if not mandatory
- Making electronic payments where available for such items as child support payments and tax deposits even when it’s not mandatory
- Implementing e-IWO for child support garnishments
- Implementing an electronic portal for employee self-service of Form W-4
- Distributing Forms W-2 to employees electronically for the initial copy
- Distributing all duplicate Form W-2 requests electronically
- Submission of request forms (vacation requests, address changes) to payroll electronically where possible
- Setting up a website for payroll to handle all questions and forms
Overview of the webinar
Getting away from paper use in business is both good for the environment and the company’s bottom line! So finding ways to eliminate paper use in the payroll department is something every business should consider. Finding the right methods to decrease or eliminate paper in your day-to-day payroll operations while ensuring that proper compliance requirements are met can be done in any department if you know how!
Who should attend?
- Payroll Executives/Managers/Administrators/Professionals/Practitioners/Entry Level Personnel
- Human Resources Executives/Managers/Administrators
- Accounting Personnel
- Business Owners/Executive Officers/Operations and Departmental Managers
- Lawmakers
- Attorneys/Legal Professionals
- Any individual or entity that must deal with the complexities and requirements of Payroll compliance issues
Why should you attend?
Paper and payroll just seem to go together sometimes. Paper timecards or timesheets, paper forms such as the Forms W-4 and W-2, paper checks and paystubs, paper reports and returns. It seems like it is a never ending stream of paper with no way of stopping it. Or is there? In reality you can stop or at least slow down your use of paper in the payroll department. By going green you not only reduce your department’s and thereby your company’s carbon footprint, but better yet, save money. By getting rid of the paper you can increase your department’s efficiency and decrease overall long term costs. Some of these efforts will involve upfront costs for systems or for your time to create and implement changes while others can be done immediately by taking advantage of improving technology offered by others. Even introducing just a few of them will reduce the paper in your department.
Faculty - Ms.Vicki M. Lambert
Vicki M. Lambert, CPP, is President and Academic Director of The Payroll Advisor, a firm specializing in payroll education and training. The company’s website www.thepayrolladvisor.com offers a payroll news service that keeps payroll professionals up-to-date on the latest rules and regulations.
With over 35 years of hands-on experience in all facets of payroll functions as well as over 20 years as a trainer and author, Ms. Lambert has become the most sought-after and respected voice in the practice and management of payroll issues. She has conducted open market training seminars on payroll issues across the United States that have been attended by executives and professionals from some of the most prestigious firms in business today.
A pioneer in electronic and online education, Ms. Lambert produces and presents payroll-related audio seminars, webinars, and webcasts for clients, APA chapters, and business groups throughout the country. Ms. Lambert is an adjunct faculty member at Brandman University in Southern California and is the creator of and instructor for their Practical Payroll Online program, which is approved for recertification hours by the APA. She is also the instructor for the American Payroll Association’s “PayTrain” online program also offered by Brandman University